Reimbursement Reports
Accountant-ready travel claims with toll-by-toll breakdowns and receipt-grade PDFs. Generate a submission package for any date range in one click.
1 · How it starts
The problem it solves
Most ETC users assemble travel claims by hand — log in to MEISAI, screenshot each trip, total the amounts in a spreadsheet, attach the wrong PDF. By the time accounting bounces it back, the trip is already a month old.
Trip period selected
4 reimbursable trips found
Total ¥5,680 · ready to package
Illustrative mockup with dummy data. No real customer information or full ETC card numbers are shown.
How it works
It runs on a clean, simple cycle.
Who uses it
Same technology, three use cases.
A consultant generates a one-week claim with per-client tags, submits it to accounting Monday morning, and gets reimbursed the same week.
Available on the JapanETCcard ↔ Japan Toll Receipts bridge.
A sales lead pulls a quarterly reimbursement package for the entire team — pre-categorized by client account.
Available on the JapanETCcard ↔ Japan Toll Receipts bridge.
A travel officer assembles per-trip audit packages for orders that crossed multiple bases.
Government / Military features open through the JapanETCcard bridge case-by-case.
2 · What JapanETCcard does
Tagging & totals
- Submission-ready PDF with cover sheet
- Per-trip client / project tagging
- Receipt-grade per-trip breakdown
- CSV companion for ERP / accounting
- Custom date ranges — single day to fiscal year
Processing pipeline
3 · What you receive
Inbox preview
Ready to submit · accountant-friendly format
From: reports@japanetccard.com
Reimbursement package
Apr 02-11 · 4 trips · ¥5,680
Cover PDF
claim_cover_apr0211.pdf
Detail PDF
claim_detail_apr0211.pdf
CSV
claim_data_apr0211.csv
Generated PDF / CSV
Audit log
Live MEISAI rows
Temp processing data
JapanETCcard doesn't permanently keep live MEISAI data — it's wiped once your report has been delivered.
FAQ
Common questions
Can I tag trips after the fact?
Yes. Tag, retag, and split trips from your dashboard. Regenerate the package as many times as you need.
Does the package include official NEXCO certificates?
Yes. The PDF cover bundles the relevant NEXCO certificate sections for the date range.
Can I run multiple reimbursement packages per month?
Yes — unlimited on Premium. Each package is a fresh export from live data.
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5 of 13Authorized Vehicle Registry
Allow-list every approved vehicle — family cars, side cars, official motor pool. We flag ETC activity that lights up on a plate outside the list.
MEISAI Automation
Pass-through architecture pulls MEISAI data once a day, formats it, delivers it, and forgets it. Your toll history never persists on our servers.
Auto-enrolled for every JapanETCcard member.
This feature is part of the 1-year Premium trial that activates automatically for every JapanETCcard membership — up to 10 ETC cards per primary account. Connect MEISAI, schedule reports, and manage your plan inside the customer dashboard.
¥300/month grandfathered pricing is exclusive to JapanETCcard members — never offered to direct Japan Toll Receipts customers.